Publisher 2010: Working with Text

The look and feel of your publication has
a lot to do with the choices you make when working with text. That includes things like
layout, formatting, and arranging your publication so it's easy to read. In this video, we'll take a look at some of
the features that are unique to Publisher – starting with text boxes. Let's zoom in
so you can see how they work. Text boxes (like the ones here and here) are
the part of your publication where you enter, edit, and display text. To insert one, make
sure you're on the Home tab, then click the Draw Text Box command. Your cursor will turn
into a crosshair, and the command will stay highlighted as long as it's active. Now you
can click, hold, and drag to draw your text box, then release your mouse, and type. Let's fast forward so you can see the finished
product. I've applied some formatting using the same commands you'd use in Microsoft Word
or Powerpoint. Now we can drag and drop the photo into place, but something's wrong.
See what happened to the text? Sometimes, when you position a text box near an image
or another object, it can overlap or affect the layout. To fix this, you'll want to change
the text wrap settings for the object itself. First, make sure it's selected, then go to
the picture tools Format tab. Now click Wrap Text, and choose the option that suits your
needs. There – that looks good. The contact information is getting cut off
at the bottom now, though. Publisher lets you know whenever something like this happens
by marking the text box with red anchors. Of course, we could re-size the text box by
hand – but I'd like to take this opportunity to demonstrate a feature called text fit.
You can access it on the text box tools Format tab. This feature allows you to format your text
box (or the text inside) in order to get the perfect fit automatically. Shrink Text on
Overflow is often a good choice – but – I think that makes the text a little too small
here. Let's undo, and try something else. How about Grow Text Box to Fit? Now the text box will resize automatically
based on the size and length of the text, even as I continue to add more. Let's move on to another page in my newsletter,
one with an article that's actually several paragraphs long. Once again, it's a little
too big for the text box. This time, we'll fix the problem by going to the Format tab,
then choosing Create Link. Unlike a link to a website, this command lets you create a
second text box for your content, so it has someplace to overflow and continue. Just click
where you want the text box to go – then move or resize it as necessary – and you're all
set. This newsletter is really coming together.
One of the last things I'd like to show you is how to customize hyphenation in your text.
Notice how some of these words are broken up so they continue on the next line? Publisher
does this automatically to improve the way the text fits in the box. To modify these settings, click the Hyphenation
command. If you increase the hyphenation zone (that's this number here), your publication
will have fewer hyphens. If you decrease it, your text will appear more even, but it will
also be more broken up. Let's try increasing the zone to make the text easier to read. Now for the finishing touch – adding some
formatting to the text. Of course, we could use familiar commands like bold, or italics,
but I thought we'd take a look at typography instead. These commands only work with certain
fonts (like Calibri, Cambria, and Gabriola), but they can be fun to experiment with. Drop Cap, for example, enlarges the first
letter of your text. See how it works? Maybe you've seen this technique in a magazine or
a book. Other commands work best on a single line
of text, like the title of this article. Let's try Stylistic Sets. With this feature, you
can add a little embellishment or a lot! I think I'll go with something in between. And there we go! What it difference it makes
for your publication to know how to work with text, including typography, text boxes, and
customizing your layout.

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