FORMATTING 101: HOW TO FORMAT FOR SELF-PUBLISHING



hi guys welcome to my formatting video today I am doing everything for my computer screen and I'm literally gonna show you where I get my templates DIY book format dot-com right here and then I'm gonna actually show you how I take the format that he gives me and I implement it from my own book so this is Derek Murphy's format right here on his website and you just click download now and you will get a template like it'll be you signing up for his newsletter and he will give you a free template with I believe it's like five or six different formatting versions once you have downloaded your templates you can use them to write in from the very beginning or you can copy and paste your work in after it's completely edited it really doesn't matter I like to write in it as I go just because honestly it's way easier to format that at the end than it is if I have to copy and paste everything in so I'm gonna go ahead and take you to pearls number which just came back from the editor and I have completed all my edits so I'm ready to add all the extra pages and finish the formatting okay this is my document for pearls number I have my final edits from my editor all in put it in here so now I'm ready to add my formatting you can fix it up so the first thing I'm gonna do is paste in my previous pages I guess you could call them so this is my initial pages I've got one extra here so I'm really quick going to turn on the paragraph so I can see them cuz this is always tricky for me and I'm going to highlight that one delete it okay now turn paragraphs off you can see how I have just one blank page here which is what I want so first thing to know is that on create space and just in general I believe any print-on-demand company the first page is actually going to be on the right side so this is page one but it's actually um on the right side so all your odd-numbered pages are on the right and your even-numbered pages are on the left so keeping that in mind it's going to start with just my generic title page I used to just have one title page like this with everything on it but it made for some tricky signing because it bleeds through on two other pages if you sign on your title page so now I have just this beautiful simple classic just the book title so that I can sign this page and if it bleeds over onto copyrights who cares but this is my copyrights page which I'll go over that in a little more detail in a little bit and then this is my what do you call this my fancier title page which has everything from the front cover so it's got the number series book to which appears on the front cover and it has my name as the author and then it also has my publisher logo and publisher name grace house Press so his standard role in the industry is that your title pages should or at least the main title page should have everything from the front cover on here and then also a standard in the industry that I'm not doing because I'm not willing to pay for this one thing but a standard is to have it actually match exactly like the fonts on your title page all match your cover exactly and be absolutely the same same placement even sometimes so that's a standard in the industry but I am breaking that rule here I'm doing very similar fonts and I'm trying to keep similar placements as you can see like the series or whatever is at the top and then the book title is underneath that and the Murray author name is at the bottom and yeah so I'm trying to keep it basically the same and then right after that is my also by page so this is an optional page whereas your title page and your copyright page are pretty much a hundred percent and like I don't want to say required but their base required like you you really should have a title page and you definitely need to have a copyrights page and again I'll go more into detail on what's on those in a second but for your also by page this is not required and if it's your very first book of course you won't have this yet but once you do have more books out you can actually go back and add this page and I believe depending on which print-on-demand company you use many of them will actually let you add stuff like this in so I currently in this document this is for CreateSpace and Ingram spark but if I was to use this on the Kindle platform I would also want to click on this right click and then hyperlink the book where you add a web address where it will immediately take them I would add a web address where you could buy this book and a web address where you could buy this book and hyperlink those so anybody reading an e-book could easily click on it and be taken straight to that website to buy the next thing that I like to include and again this one is optional is a sign up for a monthly newsletter so let's zoom in on this one a little bit whoa this is the sign up for the monthly newsletter I just put to receive special offers giveaways discounts bonus content updates from the author employ new releases and other great reads and then I put my website and again if you are doing the eBook version of this I would say have a separate version for create space and then create a version with hyperlinks for Kindle you would right click and click hyperlink again to add this same link but make it so it's clickable so they can go directly to it alright so let's zoom back out whew that was quick okay so now you can see how I have these first few pages all set up ready to go and then it goes directly into chapter 1 however you'll notice that these are different size than the first five pages that's because the DIY book formats calm comes in a 6×9 template so these pages and everything after them from chapter 1 on are all 6 by 9 whereas the initial pages here are 5.25 by 8 inches so the way that I fix these in the original document in the way that I will now fix the rest of the document is I go to format and under format you click on document if you're not already on the layouts tab you click on that and then you will go down to page setup now under page setup as you can see it's 5.25 by 8 because of these first pages really the rest of the document is 6 by 9 and we're gonna fix that right now now I have a custom size all set up for 5.25 by 8 but if you want to make your own custom size you will easily just go into paper size pick your width and your height if you don't know what a pick for these look at your genre what is the kind of the standard for the books in your genre specifically measure them and then go by that that's my recommendation you can also name these size your custom size and then once you're ready click OK click OK again and here's the most important step and the reason that this is the right size and the rest isn't you have to not just go by section you have to click whole document so click your whole document click OK and look at that it just changed and I believe it had a lot more pages before it had 600 something before oh gosh it still has 600 ok so it has 626 pages right now which if you don't know is ridiculous so the next thing we're going to do is fix our font size and our paragraph size to bring down that page count and to do that I actually I'm going to use the style bar that's this right here so if you're using DIY book formats calm then he actually provides you with a set up style bar but this will be in every Word document I believe so if you don't already have a paragraph and a main body style setup you can set that up for yourself however once you do have this set up it's going to save you so much time because you don't have to go in and highlight everything throughout the whole document you just go to your first paragraph and the main body and you change things there and oops I did not want to do that and then also everything that you change in the first paragraph as far as font size and paragraph size is actually going to apply to the main body as well so you only have to make one change so to change this I right-click then I click on modify let's start with the size of the font now it's at 12 you could do any size you want really you're gonna have to do what works for you and your book I'm gonna do 10.5 because that's the smallest I can go before it's just too dang small and I'm just gonna click OK and let's check the page count here it just went down to 490 from 626 so that is awesome but we can do better next thing I'm gonna do is go back to the style for the first paragraph I'm gonna click modify again now this time I have to go on a format to find what I want and you'll notice that besides you could do your fonts here you could do a paragraph here and you have other options I'm gonna do paragraph and mmm just a quick side note this says 66 point as in make a pretty big space between this and the first paragraph now in your main body you won't have that and I'm gonna leave this alone because I want to have that little space which I'll try to talk about that as well in a minute but for line spacing you're not gonna believe what a big difference this makes but if you change it to 1.15 and you click OK okay let's check out the difference that makes all right let's see what this does for us for 20 so we have 70 pages we minimized oh thank goodness so for 20 now quick sidenote this is really strange to me but for whatever reason when you change a word document into a PDF it will actually get even smaller so this document in the end is gonna be I want to say like 396 or 400 pages total it's gonna be even smaller but this is the all the formatting that I want to do for sizing because that made a massive difference that took 200 pages off of my manuscript now another thing that I'm going to do and I won't make you watch me do all of this but in the DIY book formats I chose this chapter header but really I don't want the word chapter I just want the one so I'm gonna go ahead and go through my document and remove all of that and I might do just some fiddling around with fonts and sizes but this is 100% your preference and if you wanted to you can actually delete things like this very easily and have a more simplified formatting across the top I chose to do the first four words as bold and capslock but you could also choose to do the whole first line or the first three words or not at all like this is a formatting choice and it's just for looks it's to make it beautiful the one thing that I would recommend is whatever you choose to do in your first chapter like your chapter heading whether or not you include a subtitle whether or not you include this guy whether or not you fold in caps lock any of the first words whatever you choose to do make it cohesive make it repeat on the following chapters and make sure that it is the same so I want it to match so I'm going to go through my document and do that next okay so I scroll down to the bottom I'm not going to make you guys watch me format and perfect all these chapter headings but you get the idea and if you ever want to start a new chapter what I like to do personally let's pretend I'm starting a new chapter right now I will click layout I will click next page which puts a page break in and starts you right here and if it does weird spacing just click enter so now that I'm on the next page I grab my chapter I grab the first bit of formatting that I want copy ctrl c ctrl V to paste and then you'll notice that this is your first paragraph jumps right up to the top that's really easy to fix just go to your home go to your styles and click first paragraph and it'll start there now same thing with if you click enter it's on first paragraph right now so it puts way too much space just like it did here but now that you're not in the first paragraph anymore you click main body brings you right up to the top so that's how you can maneuver around in the templates that you get off of DIY book format and it's really really helpful to use these styles I highly recommend it if you were to write a nonfiction book you'll notice that there are a lot of other options to do quotes and those dividers there are let's see what else there's headers so you could mess around with like if you didn't like this whoops this chapter heading which I believe is this one right here you could try the other heading which is look how beautiful that is so you have options to play around with different headings depending on what you want for your book these ones are getting really small but then now I'm going to paste in my end pages and walk you guys through that really quick so let's zoom in on this last page okay so the first page after you read towards the end immediately after that is this page the thanks for reading please add a review on Amazon and let me know what you thought and then I added this little note here Amazon reviews are extremely helpful for authors thank you for taking the time to support me and my work don't forget to share your review on social media with the hashtag pearls number and encourage others to read the story too and that is on currently on an even page and if you remember correctly even pages are on the left odd pages are on the right so right now this is on the left then we have a blank page which I will have to take a look at him fix cuz I want I want this all to be I probably want to put this page on the right have a blank page and then put this one on the right as well so this one is just like what I had up front I actually repeated it at both the front and the back that's something I got from Chris Fox and Joanna pen both of these folks are extremely successful indie authors and they highly recommend putting it at the front for the people who maybe just are scoping out the book and they never actually buy it especially online on the eBook version then they'll definitely see that you have a newsletter to sign up to and then also at the back here and so I put it at the front slightly different at the back I put don't forget to sign up for the monthly newsletter with the same information the same web address and again if it's an e-book I will put a link here a hyperlink the next page is your acknowledgments page I walk you guys through the whole thing but I do always make sure that I include my beta readers in here and I also like to thank all of you guys that is my acknowledgments page and then my last page is my author page and I'll definitely say this is another industry standard you really really really should consider including an author page it's very important for your readers to get to know who you are I personally like to include my picture but that's not required but if you have a great author photo absolutely include it make sure you include it as black and white so you don't get charged extra for color I'm going to add in underneath this photo verismo studio who is it's the name of my friend who took my photo and then my author bio is the same thing that I have on my website so as time goes on I will update it like I updated it to include and children's books I won't go into author bio that's a whole nother video definitely do your research and look up what an author bio includes but typically it's a little bit about you a little bit about your degree if it's applicable and then just a little bit of personal fun information and the last thing that I think is really important to include is where your readers can find you in this day and age everybody is online so tell them where they can find you online and even if say like for me Facebook's not my main place to hang out if you have people who mainly love Facebook they have a place where they can find you and always always always include your website of course and that is the author page and then I'm going to probably end up deleting this page because there's no reason to have blank space at the very end and so this is usually the last page that I like to include okay let's go ahead and I'm gonna jump back up to the very beginning to show you guys really quick we're gonna walk through huh I saved the copyrights for last but let's walk through the copyrights page really quick on your copyrights page these types of things are pretty standard you can go and you'll find some variations but the gist of what you need to include is pretty much the same so always include your book title always include the actual copyright which is kind of important typically the copyright is the symbol the date or I'm in the year sorry and then your name is the author or you know if you were a publishing company that would go here whoever is the owner of this work is going to be listed this next section is one that is really standard I actually got this in the DIY book templates calm and I didn't change hardly anything because that's perfect it says all rights reserved printed in the United States of America obviously changed that if that is not where you printed it no part of this book may be used or reproduced in any manner whatsoever without written permission except in the case of brief quotations embodied in critical articles or reviews this book is a work of fiction names characters businesses organizations places events and incidents are either the product of the author's imagination or are you spectate ously any resemblance to actual persons living or dead events or locales is entirely coincidental that is a mouthful but that's your general really really standard copyrights page and feel free to look at different authors copyrights page and mix and match what works for you and then it's really really really common to include a contact section but like really brief so I have my grace house press website and then I have my own personal website for where I can be contacted and then the other thing that's really important is to give credit where credit is due so I have cover design by eight little pages and then that is my copyright as well and I plan to include I have to look up how to do this editing by Reed Z guys this isn't right I have to go look up how people typically credit their editors so I'm gonna fix this up don't me but we click pause I'm going to highlight that so I don't forget to fix that later and then last but not least another thing that is absolutely a hundred percent standard is to include your ISBN number on your copyrights page now I could you know just do the paperback and then when I go to my eBook version I could do that but I don't want to forget and I don't see why I can't include them both so I do what I've seen other books do where I just put the paperback ISBN and then I put the e-book is being right after that now this little section is a lot of fun to talk about this is the way that people used to do editions so if you had if you're a first edition it would go all the way from ten through one and then if like with Evelyn's number it's actually on the second edition I deleted the one so it's actually a second edition no pearls number is first edition so here it says first edition and then the year it's published 2018 now with Evelyn's number this adds second edition and that's because it is another thing that I want to include is author photo by verismo studio but this I need to look up I just want to look at other books to see which ones actually mention their editor in their author photo because not every book does and then when I see how they do it I might change up the wording a little bit because that's important to me I got to two more quick things I want to mention for you guys so the first one is that if you ever you know at the beginning of your Word document and you want to get to the end really quick or just jump around click on view and go to your navigation pane and then here just click on the bullets and you'll be able to see your entire thing this is kind of like Scrivener where you can jump around into folders except you can't you know move them around quite as easily but this will help you I don't want to click on it because it'll give stuff away but let's click on the end monthly newsletter there we go don't forget to sign up there's another plug and then that will help you to easily navigate if you're like I just want to get to this chapter or this chapter you name it it'll help you know and it's just based on the header so I haven't changed these yet and then the last thing that I want to mention and I gotta be really careful that I don't show too much here is the headers and footers so I'm going to close this out and all you have to do to update your header and footer is double click on it and typically you'll write on one side you will have your books name and on the other side you will have your author's name and so on the even pages it has the books name and on the odd pages it has my author name now I'm gonna have to jump a little bit in the editing okay I'm trying to make this really small so you guys don't see too much but you'll see how on the first page headers which is this every one of these says first page header they don't have either the books name or the author's name and that's intentional you shouldn't have your headers messing up these first pages they should be completely blank and so the first page footer is well no page numbers on these and then when you get down to the very first page of the chapter it should also be blank both the top and bottom but once you get past the first page of the chapter the rest of them should have the header where it says the book title on the even pages and the author's name on the odd pages over here and then in the footer pages it should have the page number so again this is something that's automatically set up in the DIY book format templates the DIY book format com and I really recommend that because it gives you such a great starting base but if you need to add page numbers I think it's pretty easy to do again just a formatting note these first pages are free of a header on both the top and a page number footer and then once you get past the first page of every chapter you will have the page number and then the top and again every time you get to a new chapter it's going to be a first page header don't read it you're not allowed yeah I think that's everything if I have missed anything in here that's super obvious to you guys and you're like I can't believe you didn't mention that definitely let me know in the comments below and I will try to answer any questions that you have but that is how I format again using the template from DIY book formats calm as a bass if you really want to start completely fresh and create your own styles here you can do that there you go so you can see how the styles are up here at the top if you have one that you want to be your main body or your first paragraph there you go call it first paragraph okay and then okay now you want it to be a certain font there you go you want it to be whatever font you choose I don't know let's pick that one and you want it to be let's pretend it's five which is super small or or 24 for your first paragraph and then oops there you go there's your first paragraph if you ever want to include a header or footer on your own and there's the page number you can do that right here and it took me a while to find this because I'm used to them just being part of or here we go author name would be right here this is how I like to format my books to be 5.25 by eight inches ten point five font junuh code font and the paragraph spacing 1.15 and I think I covered all the extra pages I like to include as well but again if you have any questions or if you include some pages that I haven't thought of I would love to hear that please leave them in the comments below thank you guys so much for watching I really appreciate it I hope you have a wonderful day and I'll talk to you again soon bye

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